Town of Swan River Minutes – March 1, 2016

The Council of the Town of Swan River met on Tuesday, March 1st, 2016 at 7:30 pm in the Town Council Chambers with Deputy Mayor Jacobson presiding and Councillors Moriaux, Friesen, Whyte, Delaurier and Sakal present.


Mayor McKenzie was absent with permission.

1.  Call to order

2.  Adoption of Agenda
Resolution No: 2016.109
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the March 1st, 2016 regular meeting of Council be received.
Carried

3.  Adoption of Minutes
Resolution No: 2016.110
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the minutes of the February 16th, 2016 regular meeting of Council and the February 23rd, 2016 special meeting of Council be adopted as received.
Carried

4.  Delegations and Hearings

4.1 Delegation – SLWCD members re: Future Levy Information
Swan Lake Watershed Conservation District was represented by Walter Kolisynk, Brent Erlendson and Don Bobick.  They provided some clarification on their January 29th, 2016 letter regarding future levy information.   They listed the reasons for using the 2008 land assessment versus the 2016 land assessment to calculate the levies.

5.  Correspondence
5.1 AMM re: Municpal Visit in the Parkland District
5.2 MB Conservation and Water Stewardship re: Nov. 12, 2015 letter

6.  New Business

6.1 Proposal to Subdivide Lot 6 Block 1 Plan 2315
Resolution No: 2016.111
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the proposed subdivision of Lot 6 Block 1 Plan 2315 DLTO  and numbered by Manitoba Municipal Government Community and Regional Planning Branch as File No. 4-455-16-7280 be hereby approved.
Carried

6.2 Nutrition Month Proclamation
Resolution No: 2016.112
Moved By: Phylis Friesen
Seconded By: Duane Whyte
WHEREAS the goal of National Nutrition Month is to encourage all Canadians to eat well;
AND WHEREAS Registered Dieticians are a trusted source of credible nutrition information and are launching a campaign focusing on helping consumers make healthier food choices;
AND WHEREAS Canadians are interested in healthy eating and want information to help them achieve this goal – dieticians offer nutrition resources as well as interactive tools on the Dieticians of Canada Website – www.dietitians.ca
AND WHEREAS to celebrate National Nutrition Month, local dieticians are planning a number activities to reach Manitoba residents.  The Manitoba Nutrition Month committee will be sharing nutrition information focusing on the theme of ‘Take the 100 Meal Journey’ via Facebook, Twitter, email and media coverage throughout the month.  In addition, dieticians across Manitoba will be promoting Dieticians of Canada Nutrition Month in their work places and communities through various activities;
THEREFORE BE IT RESOLVED that the Town of Swan River Council declare the month of March 2016 Dieticians of Canada NUTRITION MONTH in the Town of Swan River.
Carried

6.3 2016 Prairie Mountain Municipal Health Committee Membership
Resolution No: 2016.113
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the 2016 Prairie Mountain Municipal Health Committee Membership in the amount of $100.00 be approved for payment.
FURTHER BE IT RESOLVED that Jason Sakal be appointed as the representative for this committee.
Defeated

6.4 MB Communities in Bloom Registration
Resolution No: 2016.114
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Manitoba Communities in Bloom 2016 registration in the amount of $400.00 be approved for payment.
Carried

6.5 Handi-Van
Resolution No: 2016.115
Moved By: David Moriaux
Seconded By: Jason Delaurier
Resolved that the Town of Swan River accept the bid price for a 2016 Mini-Handi Van unit in the amount of $39,950.00 from Fairway Specialty Vehicles.
Carried

6.6 Skid Steer
Resolution No: 2016.116
Moved By: Duane Whyte
Seconded By: Phylis Friesen
Resolved that the Town of Swan River accept the bid price for a 2016 Skid Steer and grapple attachment in the amount of $44540.40 from Maple Farm Equipment.
Carried

6.7 Mini Excavator
Resolution No: 2016.117
Moved By: Phylis Friesen
Seconded By: Duane Whyte
Resolved that the Town of Swan River accept the bid price for a 2016 Mini-Excavator in the amount of $82,000.00 from Brandt Tractor.
Tabled

6.8 Resolution No. 2016.117 Tabled
Resolution No: 2016.118
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Resolution No. 2016.117 be tabled.
Carried

6.9 Garbage Collection Information

7.  Reports

7.1 Superintendent of Works Report
Resolution No: 2016.119
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Superintendent of Works report be received.
Carried

7.2 Administration Meeting Minutes

7.3 SR Fire Department 2015 Annual Report
Resolution No: 2016.120
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Swan River Fire Department’s 2015 Annual report be received.
Carried

7.4 Handi Van Report for February 2016
Resolution No: 2016.121
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Handi Van February 2016 report be received.
Carried

7.5 Council Member Reports

8.  Other resolutions

8.1 Appoint Municipal Weed Inspector
Resolution No: 2016.122
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Ken Kokot be appointed as Municipal Weed Inspector for the Town of Swan River.
Carried

8.2 To receive the SLWCD August – December 2015 Meeting Minutes
Resolution No: 2016.123
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the Swan Lake Watershed Conservation District meeting minutes from August to December 2015 be received.
Carried

8.3 Add invoices to taxes
Resolution No: 2016.124
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the following receivables be added to taxes:
Roll #323580.000 – Inv. 11033
Roll #224200.000 – Inv. 11037 
Roll #023100.000 – Inv. 10995 
Roll #027950.000 – Inv. 11008  
Carried

8.4 to receive the SV Crisis Centre Audited Financial Statements as of March 31, 2015
Resolution No: 2016.125
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Crisis Centre Financial Statements for the year ended March 31st, 2015 and the Annual Statistics Report be received.
Carried

8.5 SV Crisis Centre Grant
Resolution No: 2016.126
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Council authorize a grant of $1,000 to the Swan Valley Crisis Centre.
Carried

8.6 to receive the SR ACL 2015 AGM minutes and the 2014-2015 Fiscal Year report
Resolution No: 2016.127
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Swan River Association of Community Living 2015 Annual General Meeting minutes and the 2014-2015 Fiscal Year report be received.
Carried

8.7 ACL Grant
Resolution No: 2016.128
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that Council authorize a grant of $1,000 to the Swan River Association for Community Living.
Carried

8.8 to receive the 2015 SR Handi Transit Van Audited Financial Statements
Resolution No: 2016.129
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Swan River Handi Transit Van Audited Financial Statements for the year ended December 31st, 2015 and audited by Pacak Kowal Hardie & Company be received.
Carried

8.9 to approve the Swan River Handi Transit Van 2016 Budget
Resolution No: 2016.130
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the 2016 Budget for the Swan River Handi Transit Van be approved.
Tabled

8.10 Table resolution No. 2016.130
Resolution No: 2016.131
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Resolution No. 2016.130 be tabled.
Carried

8.11 to approve the SV Municipal Airport Commission 2016 Budget
Resolution No: 2016.132
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the 2016 Budget for the Swan Valley Municipal Airport Commission be approved.

8.12 SV Municipal Airport Commission 2016 Levy
Resolution No: 2016.133
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the 2016 Levy for the Swan Valley Municipal Airport Commission in the amount of $28,657.72 be approved for payment.
Carried

8.13 Focus on Employment Apr 1, 2016 – Mar 31, 2017 Proposed Budget
Resolution No: 2016.134
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that Focus on Employment ‘s April 1, 2016 – March 31, 2017 proposed budget be received.
Carried

8.14 Focus on Employment Financial Statements to Mar. 31, 2015
Resolution No: 2016.135
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that Focus on Employment’s Financial Statements for the year ended March 31st, 2015 be received.
Carried

8.15 to approve accounts
Resolution No: 2016.136
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the accounts as follows be hereby approved for payment:
(1) General Accounts from Cheque No.18367 to No.18436 for a total of $295,934.77.
(2) Payroll Account from Cheque No. 3733 to No. 3739 for a total of $99,806.95. 
Carried

8.16 Dectron Unit Maintenance
Resolution No: 2016.137
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Chief Administrative Officer is authorized to sign the 2016 contract with Royal Mechanical Solutions to attend the aquatic centre and perform spring and fall maintenance on the two Dectron dehumidifying units.
Carried

8.17 LARRS Boilers Maintenance – Aquatic Centre
Resolution No: 2016.138
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Chief Administrative Officer be authorized to sign the 2016 contract with Grand Valley Mechanical Ltd. to attend the aquatic centre and perform service on the two LARRS boilers complete with service kits and combustion report upon completion.
Carried

8.18 Building Permits
Resolution No: 2016.139
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the following Building Permit Applications be received:
6/16 – 1310 3rd St N – Renovation                
7/16 – 1550 Main St – Pole Storage Building 
Carried

9.  In Camera
Resolution No: 2016.140
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Carried

10.  Out of Camera
Resolution No: 2016.141
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried

11.  to approve sale of lots
Resolution No: 2016.142
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the following unserviced lots be sold to Swan Hills Properties for the total price of $48,968.00:
200 6th Ave. W
202 6th Ave. W
204 6th Ave. W
206 6th Ave. W
208 6th Ave. W
210 6th Ave. W
FURTHER BE IT RESOLVED that a development agreement between Swan Hills Properties and the Town of Swan River will be signed by April 30th, 2016 and the possession date will be June 1, 2016.
Carried

12.  Adjournment
Resolution No: 2016.143
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that this regular Meeting of Council now adjourn.
Carried