Town of Swan River Minutes – January 19, 2016

The Council of the Town of Swan River met on Tuesday, January 19th, 2016 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Jacobson, Moriaux, Friesen, Delaurier and Sakal present.  Councillor Whyte was absent with permission.

1.  Call to order
2.  Adoption of Agenda
Resolution No: 2016.022
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the January 19th, 2016 regular meeting of Council be received.
Carried

3.  Adoption of Minutes
Resolution No: 2016.023
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the minutes of the January 5th, 2016 regular meeting of Council be adopted as received.
Carried

4.  Delegations and Hearings

4.1 Public Hearing – Variation Order No. 4/2015 – SVSD
Resolution No: 2016.024
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Variation Application No. 4/2015 by Swan Valley School Division to allow the height of the new Vocational Shop/Lab Building Construction Shop to be built on Parcel 2 Plan 1947 DLTO (1481/1483 3rd Street North, Swan River) to be 10,414 mm be hereby approved.
Carried

4.2 Public Hearing – Variation Order No. 5/2015 – SVSD
Resolution No: 2016.025
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that the Variation Application No. 5/2015 by Swan Valley School Division to allow the placement of the front (north side) of the new Vocational Shop/Lab Building Construction Shop to be built on Parcel 2 Plan 1947 DLTO (1481/1483 3rd Street North, Swan River) to be set back no less than 20′ from the North property line be hereby approved.
Carried

4.3 Delegation – Police Department – Cpl. Hannah
Cpl. Hannah provided an overview of the December report.  There were 217 incidents investigated in December.  The public is asked to provide license plate numbers of vehicles with loud mufflers so that the department can alleviate this problem.  A new constable has arrived.  

4.4 Veterans Community Hall – Hall Manager’s Report – Lana Graham
Lana Graham, Veterans Community Hall Manager, reported on the happenings at the hall in 2015.  There were 275 dates of rentals in 2015 compared to 167 in 2013.  The Food Processing Centre is being rented regularly.  Tupperware parties, birthday parties, movie nights and cooking classes are some of new ways the hall is being utilized.

5.  Correspondence
5.1 Letter from MIT re: DFA Program
5.2 Letter from MIT re: Highway Traffic Board Hearing

6.  New Business

6.1 Valley Biz 2016 Directory
Resolution No: 2016.026
Moved By: Phylis Friesen
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River purchase a section in the 2016 ValleyBiz.ca Online Directory Listing for the price of $50 plus GST.
Defeated

6.2 SV Chamber of Commerce 2016 Membership
Resolution No: 2016.027
Moved By: Phylis Friesen
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Chamber of Commerce 2016 Membership in the amount of $99.75 be approved for payment.
Carried

6.3 Swan Valley Refugee Committee – Appoint Representative
Resolution No: 2016.028
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Duane Whyte be appointed as the Town of Swan River representative for the Swan Valley Refugee Committee.
Carried

6.4 Swan Valley Refugee Committee Donations
Resolution No: 2016.029
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River fully supports the Swan Valley Refugee Committee’s efforts to raise funds to assist refugees moving into the Swan Valley. 
AND FURTHER BE IT RESOLVED that the Town of Swan River will accept donations on behalf of the Swan Valley Refugee Committee.
Carried

6.5 Economic Development Strategic Planning Session
Resolution No: 2016.030
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that Julie Fothergill, Jason Sakal, Lance Jacobson, Phyl Friesen and Duane Whyte be authorized to attend the Economic Development Strategic Planning Session being held in Swan River on February 26th, 2016 from 8:30 am - 12:30 pm.
Carried

6.6 Manitoba Crime Stoppers
Resolution No: 2016.031
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
WHEREAS Manitoba Crime Stoppers operates throughout rural Manitoba to provide residents a safe, effective and convenient way to report a crime to the authorities while remaining anonymous and becoming eligible for an award of up to $2000.00;
AND WHEREAS this service also extends to children who are able to safely report bullying and other inappropriate behaviour occurring in schools or the community anonymously and are not subject to reprisal;
AND FURTHERMORE having Manitoba Crime Stoppers in our community provides local law enforcement an additional tool in combating crime by being a source of valuable information derived from tipsters in our community;
THEREFORE BE IT RESOLVED that the Town of Swan River contribute ten cents per resident ($390.70) to Manitoba Crime Stoppers to assist with operating costs.
Carried

7.  Reports

7.1 Superindentent of Works Report
Resolution No: 2016.032
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that the Superindent of Works report be received.
Carried

7.2 By-Law Enforcement Officer December 2015 Report
Resolution No: 2016.033
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that the December 2015 By-Law Enforcement Officer’s report be received.
Carried

7.3 Settlement Services December 2015 Report
Resolution No: 2016.034
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Settlement Services December 2015 report be received.
Carried

7.4 Administration Meeting Minutes

7.5 Radar Speed Sign Report for December 2015
Resolution No: 2016.035
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Radar Speed Sign report for December 2015 be received.
Carried

7.6 Veterans Community Hall Manager Report
Resolution No: 2016.036
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the 2015 Veterans Community Hall Manager’s report be received.
Carried

8.  By-Laws

8.1 By-Law No. 1/2016 Rental Unit Safety Standard – 2nd reading
Resolution No: 2016.037
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 1/2016 being a By-Law of the Town of Swan River to establish a Rental Unit Dwelling Safety Standard be read a second time.
Carried

8.2 By-Law No. 1/2016 Rental Unit Safety Standard – 3rd reading
Resolution No: 2016.038
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that By-Law No. 1/2016 being a By-Law of the Town of Swan River to establish a Rental Unit Dwelling Safety Standard be read a third time and be passed.
David Moriaux – yes
Duane Whyte – absent
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes 
Phylis Friesen – yes
Carried

8.3 By-Law No. 2/2016 Traffic Control and Parking
Resolution No: 2016.039
Moved By: Phylis Friesen
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 2/2016 being a By-Law of the Town of Swan River providing for the control of traffic and parking of vehicles be read a first time.
Carried

8.4 By-Law No. 15/2015 RRWC borrowing – 3rd reading
Resolution No: 2016.040
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 15/2015 being a By-law of the Town of Swan River to amend By-Law No. 4/2015 to provide for the expenditure and borrowing for the Richardson Recreation and Wellness Centre be read a third time and be passed.
David Moriaux – no
Duane Whyte – absent
Glen McKenzie – no
Jason Sakal – no
Jason Delaurier – no
Lance Jacobson – no 
Phylis Friesen – no
Defeated

8.5 By-Law No. 16/2015 to rezone Lots 5/6 Plan 1266 – Third Reading
Resolution No: 2016.041
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 16/2015 being a By-Law of the Town of Swan River to amend the Town of Swan River Zoning By-Law No. 9/2004 reclassifying an area described as Lots 5/6 Plan 1266 DLTO (113 2nd Avenue West) from “RT” Residential Two-Family Zone  to “RM” Residential Multiple-Family Zone be read a third time and be passed.
David Moriaux – yes
Duane Whyte – absent
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes 
Phylis Friesen – yes
Carried

8.6 By-Law No. 7/2016 Heyes St. Lift Station Borrowing 1st reading
Resolution No: 2016.042
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 7/2016 being a By-Law of the Town of Swan River to amend its By-Law No. 13/2012 which provided for the expenditure and borrowing of funds to upgrade the Heyes Street Wastewater Pumping Station be read a first time.
Carried

8.7 By-Law No. 8/2016 RRWC Borrowing – 1st reading
Resolution No: 2016.043
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 8/2016 being a By-law of the Town of Swan River to amend By-Law No. 4/2015 to provide for the expenditure and borrowing for the Richardson Recreation and Wellness Centre be read a first time.
Carried

9.  Other Resolutions
9.1 Conditional Use Application No. 4/2015
Resolution No: 2016.044
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that the Conditional Use Application No. 4/2015 by Michif Child and Family Services to allow a Residential Care Facility to be operated at Lots 5/6 Plan 1266 DLTO (113 2nd Avenue West) be approved.
Carried

9.2 Heyes Lift Station Financing
Resolution No: 2016.045
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the financing quote for the Heyes Street Lift Station Project, submitted by The Royal Bank and dated January 11, 2016 be accepted.
FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Office be authorized to sign the financing agreements on behalf of the Town of Swan River.
Carried

9.3 RRWC Financing
Resolution No: 2016.046
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the financing quote for the RRWC Project, submitted by The Royal Bank and dated January 11, 2016 be accepted.
FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Office be authorized to sign the financing agreements on behalf of the Town of Swan River.
Carried

9.4 to authorize attendance at the Rec Connections Conference
Resolution No: 2016.047
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that Patti Henkelman and Brendan Fedorchuk be authorized to attend the Recreation Connections Manitoba Annual Conference being held in Winnipeg, MB on February 24th and 25th, 2016.
Carried

9.5 to authorize signing of the Fire Protection Agreement with the RM of Livingston
Resolution No: 2016.048
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the Municipal Fire Protection Agreement with the Rural Municipality of Livingston.
Carried

9.6 2016 Schedule of fees, rates and prices
Resolution No: 2016.049
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the 2016 Schedule of Fees, Rates and Charges as per Schedule “A” attached be hereby approved.
Carried

9.7 2016 Equipment and Labour Rates
Resolution No: 2016.050
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the 2016 Equipment & Labour Rates Fee Schedule as per Schedule “A” attached be hereby approved.
Carried

9.8 To approve accounts
Resolution No: 2016.051
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the accounts as follows be hereby approved for payment:
(1) General Accounts from Cheque No.18170 to No.18258 for a total of $169,486.41.
(2) Payroll Account from Cheque No. 3699 to No. 3708 for a total of $133,005.59.
Carried

9.9 AMM Workshop on Governance
Resolution No: 2016.052
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that Councilors Jacobson, Moriaux, Whyte, Sakal and the CAO be authorized to attend the Association of Manitoba Municipalities Workshop on Governance being held in Portage La Prairie, MB on February 8th, 2016.
Carried

9.10 Building Inspector Contract
Resolution No: 2016.053
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River contract the services of Ron Lewicki as Building Inspector effective February 1st, 2016 as per schedule “A” attached.
Carried

9.11 General Manager of Recreation position
Resolution No: 2016.054
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that Patti Henkelman be appointed General Manager of Recreation effective March 3rd, 2016 as per the terms outlined in Schedule ‘A’ attached.
Carried

10.  In Camera
Resolution No: 2016.055
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Carried

11.  Out of Camera
Resolution No: 2016.056
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried

12.  Adjournment
Resolution No: 2016.057
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that this regular Meeting of Council now adjourn.
Carried