Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Wednesday, December 16th, 2015 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Marvin Kovachik
Councillors:
1 –
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt
CAO Robin Wiebe was present and acted as secretary.
The meeting was called to order at 10:02 A.M. by Reeve Marvin Kovachik, quorum being present.
Rizok
Forbes
BE IT RESOLVED THAT the Agenda for the December 16th, 2015 Regular Meeting of Council be adopted as presented.
CARRIED.
Larocque
Rizok
BE IT RESOLVED THAT the Minutes of the November 18th, 2015 Regular Meeting of Council be adopted as presented, all requirements having been complied with.
CARRIED.
Larocque
Forbes
BE IT RESOLVED THAT the Minutes of the Zoning Conditional Use Public Hearing on December 2, 2015 be adopted as presented, all requirements having been complied with.
CARRIED.
Forbes
Larocque
BE IT RESOLVED THAT the Minutes of the December 2nd, 2015 Special Meeting of Council be adopted as presented, all requirements having been complied with.
CARRIED.
Forbes
Larocque
WHEREAS Council of the RM of Mountain called for Nominations for the vacancy on the LUD of Birch River Committee;
AND WHEREAS no nominations were received;
THEREFORE BE IT RESOLVED THAT based on the recommendations of the LUD of Birch River Committee, Council of the Rural Municipality of Mountain hereby appoint Danielle Mosiondz to the LUD of Birch River Committee until the next general election.
CARRIED.
Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the employer portion of (non-refundable) pension contributions to continue for the employee on leave until the claim is adjudicated.
DEFEATED.
Larocque
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain accept the request of the Board to assume responsibility for the operations of North Mountain Handivan effective January 1, 2016.
CARRIED.
Forbes
Larocque
BE IT RESOLVED THAT By-Law No. 06-15, being a By-Law to provide for water rates in the LUD of Birch River and the collection thereof, be introduced and given first reading.
CARRIED.
Nadolney
Rizok
WHEREAS Birch River Utility incurred a significant 2014 deficit;
AND WHEREAS Council has prepared a rate study and application for revised rates for submission to the Public Utilities Board (PUB);
AND WHEREAS it will take some time for PUB to process this application and ORDER revised rates while the utility potentially continues to incur shortfalls;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request PUB to set interim rates for the Birch River Utility based on the application submitted.
CARRIED.
Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain accept the Financial Statement for the month ending November 30th, 2015 as presented.
CARRIED.
Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into an agreement with MuniWare for Support Services in 2016 and Software License as attached;
AND THAT the Chief Administrative Officer be authorized to sign on behalf of the municipality.
CARRIED.
Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from MuniWare, attached hereto as Schedule ‘A’, for Remote Water Reading Financial Module software, installation, training & support.
CARRIED.
Rizok
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Rental Agreement for an Advanced Voting Station [April 14th, 2016] at Northern Neighbors Community Centre, Birch River, MB Terms and Conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT Council of the RM of Mountain hereby enter into an agreement with TAXervice to conduct the 2016 Municipal Tax Sale;
AND THAT the Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.
Forbes
Wyatt
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
BE IT RESOLVED THAT Council of the RM of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.
Councillor Forbes declared an interest and left the meeting for Res. No. 478/15.
Wyatt
Nadolney
BE IT RESOLVED THAT Cheque Nos. 20151375 to 20151475 be approved for payment in the amount of $295,270.76, including $4,957.08 for Councillor Indemnities, as authorized by By-Law 02/14 and $11,908.25 directly deposited to payees, attached hereto as Schedule ‘A’.
CARRIED.
Councillor Forbes returned to the meeting.
Nadolney
Wyatt
BE IT RESOLVED THAT the Rural Municipality of Mountain approve work orders #148/15 to #150/15 attached hereto.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Development Permit(s) attached hereto as Schedule ‘A’.
CARRIED.
Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application(s) for Licence(s) to Construct Water Control Works as attached hereto in Schedule ‘A’.
CARRIED.
Nadolney
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve and submit the Surrender of Permit/Lease, attached as Schedule ‘A’ hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
CARRIED.
Rizok
Nadolney
WHEREAS Council of the Rural Municipality of Mountain received notification that the following LGD-Vested Crown-Administered leases have become vacant:
NW 21-34-20W;
SE 23-34-20W;
NW 26-34-20W South & East of the River;
NW 26-34-20W North & West of the River;
SW 26-34-20W;
NE 27-34-20W North & West of the River;
NE 27-34-20W South & East of the River;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby:
Authorize CLPA to continue to administer these parcels and advertise them for lease.
CARRIED.
Nadolney
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase Lots 5/6, Plan 1271 and Lots 3/4, Plan 1057; Birch River, MB [Roll #300765, 300766, 300611 & 300612] from Jeffrey Betteridge and Kathy Uytterhagen in the amount of $840.00 upon receipt of $600.00 legal and administration costs.
CARRIED.
Nadolney
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain accept and approve the proposal from Dillon Consulting attached hereto as Schedule ‘A’.
CARRIED.
Nadolney
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from G.D. Newton & Associates Inc. attached hereto as Schedule ‘A’ to proceed with the work program proposed for Birch River Water Treatment Plant.
CARRIED.
Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain is hereby in agreement with the closing of road allowances by the Minister of Infrastructure & Transportation to facilitate the transfer of land regarding SCN TLE selection outlined in Schedule ‘A’ attached hereto.
DEFEATED.
Councillor Nadolney declared an interest and left the meeting for Res. No. 488/15.
Forbes
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the proposed contract for Municipal Emergency Coordinator services as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
Councillor Nadolney returned to the meeting.
Nadolney
Wyatt
WHEREAS Pine River Fire Department has recruited a new member and recommended membership as attached hereto in Schedule ‘A’;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend Schedule ‘A.3 of By-Law No. 01/15 as attached.
CARRIED.
Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby be authorized to attend the SLWCD Meeting in Swan River, MB on Wednesday, December 16, 2015:
AND THAT expenses be allowed for same.
CARRIED.
Nadolney
Wyatt
WHEREAS the Province has ceased funding the Swan Lake Watershed Conservation District [SLWCD] until Board and Staff can demonstrate ‘their ability to manage public funds appropriately; as outlined in a recent letter from Conservation and Water Stewardship, attached hereto as Schedule ‘A’;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain likewise cease funding SLWCD until the Province is satisfied and fully reinstates financial support of the District.
CARRIED.
Rizok
Nadolney
WHEREAS By-Law No. 09/11 allows Council to extend the time of adjournment after curfew by one half hour;
THEREFORE BE IT RESOLVED THAT the regular meeting of Council of the Rural Municipality of Mountain be extended to 5:00 pm.
CARRIED.
Nadolney
Rizok
WHEREAS the RM of Mountain is the legal land owner of Plan 22013 Lot A in the LUD of Pine River;
AND WHEREAS the LUD has requested permission to erect signage adjacent to PR #271;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby support the request for signage as outlined in the minutes of the December 7th, 2015 LUD regular meeting;
AND THAT project expenses be fully funded by the LUD.
CARRIED.
Forbes
Rizok
BE IT RESOLVED THAT the meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on December 30th, 2015.
The meeting adjourned at 4:48 p.m.
CARRIED.