Swan Valley West Minutes – November 17, 2015

Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 17th day of November, 2015 at 7:11 p.m.


Present:
Reeve; Verne Scouten

Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish,
Terry Neely

Interim-Acting CAO; Carolyn Gordon

Absent With Prior Written Notice: Councillor; Stan Potten

Delegations: 7:00 p.m. Public re: Zoning Amendment Public Hearing
7:45 p.m. G. Schneider re: Autopac Changes
8:00 p.m. J. Kuharski/R. Gauthier re: Proposed Access Road

1. TERRY NEELY
DAVID MINISH
RESOLVED that the notice of absence submitted by Member of Council, Stan Potten, regarding the Regular Meeting of Council held this 17th day of November, 2015 shall be accepted as received.
Carried:

2. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of the Council held this 17th day of November, 2015 shall be adopted as presented.
Carried:

3. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Rural Foreman’s Report submitted to council on Tuesday November 17th, 2015 and the Urban Foreman’s Report submitted to the council for the month of October, 2015 shall be received.
Carried:

4. GLEN FOSTER
TERRY NEELY
RESOLVED that the Capital Works Project Supervisor’s Report presented to council on Tuesday, November 17th, 2015 shall be received.
Carried:

5. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that Warren Genik shall be hired to survey Rd # 165W in order to make plans for improved drainage works, further to work done in 2014.
Carried:

6. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No. 0043-2015, being a by-law of the Municipality of Swan Valley West for the purpose of amending Zoning By-Law No.2383-04 of the Rural Municipality of Swan River, shall be introduced and read a first time this 17th day of November, 2015.
Carried:

7. CARRIE BLOSHA
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the Restoration of Survey Outline Monuments as detailed on the letter of proposal sent by Balchen and Kulchycki Surveys dated November 5th, 2015 for a cost of $5430.00 and;
BE IT FURTHER RESOLVED that the CAO shall be authorized to sign said letter on behalf of the municipality and shall make arrangements for the recovery of said costs as applicable.
Carried:

8. GLEN FOSTER
TERRY NEELY
RESOLVED that By-Law No.0047-2015, being a by-law of the Municipality of Swan Valley West for the purpose of amending By-Law No.04/14 of the Village of Benito authorizing the expenditure and borrowing of funds for the sewer line replacement on First St. in Benito, shall be introduced and read a first time this 17th day of November, 2015.
Carried:

9. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that By-Law No.0047-2015, being a by-law of the Municipality of Swan Valley West for the purpose of amending By-Law No.04/14 of the Village of Benito authorizing the expenditure and borrowing of funds for the sewer line replacement on First St. in Benito, shall be introduced and read a second time this 17th day of November, 2015.
Carried:

10. BRIAN BURICK
TERRY NEELY
WHEREAS the Municipality of Swan Valley West has an account at the RBC in the name of the Rural Municipality of Swan River, and wish to change the name as well as the signing officers for this account;
THEREFORE BE IT RESOLVED that a request shall be submitted to RBC – Swan River to change the name on the Master Client Agreement under the legal name of the Rural Municipality of Swan River and all associated accounts to the name of the Municipality of Swan Valley West, and;
BE IT FURTHER RESOLVED that the signing officers for this account shall be set as either one of the Reeve, Verne Scouten or the Deputy Reeve, Brian Burick together with either one of the CAO, Carolyn Gordon or the Finance Officer, Angela Mullin.
Carried:

11. GLEN FOSTER
DAVID MINISH
WHEREAS the new agreement for the Swan Valley Veterinary Services District has been received, reviewed and found to be acceptable to the Council for the Municipality of Swan Valley West;
THEREFORE BE IT RESOLVED that we do hereby authorize the Reeve and CAO to sign said agreement on behalf of the municipality.
Carried:

12. TERRY NEELY
GLEN FOSTER
RESOLVED that By-Law No. 0014-2015, being a by-law of the Municipality of Swan Valley West for the purpose of providing for rural traffic control, shall be introduced and read a first time this 17th day of November, 2015. Carried:

13. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that By-Law No. 0014-2015, being a by-law of the Municipality of Swan Valley West for the purpose of providing for rural traffic control, shall be read a second time this 17th day of November, 2015. Carried:

14. TERRY NEELY
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approves the proposed private drainage works on the land known as the NE ¼ 21-32- 29WPM, and have not identified any concerns related to the works;
THEREFORE BE IT RESOLVED that the Reeve and the CAO shall be authorized to sign the Municipal Landowner Agreement & Liability Release Forms on behalf of the Municipality, and shall provide confirmation of said approval to the Province of Manitoba – Conservation & Water Stewardship.
Carried:

15. DAVID MINISH
CARRIE BLOSHA
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to enter into an agreement for municipal works on the ditches adjacent to the following properties;
- NE ¼ 3-36-28WPM
- E ½ 10-36-28WPM
AND BE IT FURTHER RESOLVED that the Reeve and the CAO shall be authorized to sign said Municipal Landowner Agreement & Liability Release Forms on behalf of the Municipality.
Carried:

16. DAVID MINISH
GLEN FOSTER
RESOLVED that By-Law No. 0013-15, being a by-law of the Municipality of Swan Valley West for the purpose of prescribing a fee chargeable for Tax Certificates, shall be read a third time this 17th day of November, 2015, signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __ Carried:

17. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No. 0032-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban General Reserve Fund, shall be read a third time this 17th day of November, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __
Carried:

18. BRIAN BURICK
GLEN FOSTER
RESOLVED that By-Law No. 0033-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Machinery & Equipment Reserve Fund, shall be read a third time this 17th day of November, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __
Carried:

19. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that By-Law No. 0034-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Federal Gas Tax Reserve Fund, shall be read a third time this 17th day of November, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __
Carried:

20. DAVID MINISH
CARRIE BLOSHA
RESOLVED that By-Law No. 0035-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Benito Utility Reserve Fund, shall be read a third time this 17th day of November, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __
Carried:

21. TERRY NEELY
BRIAN BURICK
RESOLVED that By-Law No. 0044-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Benito Cemetery Trust Fund Reserve, shall be read a third time this 17th day of November, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __
Carried:

22. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that By-Law No. 0045-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Recreation Trust Fund Reserve, shall be read a third time this 17th day of November, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __ Carried:

23. BRIAN BURICK
GLEN FOSTER
RESOLVED that By-Law No. 0046-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Paved Road Reserve, shall be read a third time this 17th day of November, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.

Verne Scouten Yes
David Minish Yes
Stan Potten Absent
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
In Favour: 6
Opposed: __
Abstained: __
Carried:

24. BRIAN BURICK
CARRIE BLOSHA
WHEREAS THE Council for the Municipality of Swan Valley West has agreed to allow businesses within the municipality to establish credit accounts through which they may charge landfill levies at the Swan River Landfill Site, and the application for said credit includes approval from the municipality, and;
WHEREAS the required areas of the Credit Application received have been completed, reviewed by the Council, and found to be acceptable for the purpose under which they have been submitted;
THEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit Application submitted by Ladel Construction Ltd. Dated November 16th, 2015 and shall authorize CAO, Carolyn Gordon to sign said agreement on behalf of the Municipality of Swan Valley West.
Carried:

25. CARRIE BLOSHA
GLEN FOSTER
WHEREAS THE Council for the Municipality of Swan Valley West has agreed to allow businesses within the municipality to establish credit accounts through which they may charge landfill levies at the Swan River Landfill Site, and the application for said credit includes the requirement for approval from the municipality, and;
WHEREAS the required areas of the Credit Application have been completed, reviewed by the Council, and found to be acceptable for the purpose under which they have been submitted;
THEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit Application submitted by Leon’s Woodwork Dated November 12th, 2015 and shall authorize CAO, Carolyn Gordon to sign said agreement on behalf of the Municipality of Swan Valley West.
Carried:

26. DAVID MINISH
TERRY NEELY
WHEREAS THE Council for the Municipality of Swan Valley West has agreed to allow businesses within the municipality to establish credit accounts through which they may charge landfill levies at the Swan River Landfill Site, and the application for said credit includes the requirement for approval from the municipality, and;
WHEREAS the required areas of the Credit Application have been completed, reviewed by the Council, and found to be acceptable for the purpose under which they have been submitted;
THEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit Application submitted by JB Construction (Swan River) Ltd. Dated November 16th, 2015 and shall authorize CAO, Carolyn Gordon to sign said agreement on behalf of the Municipality of Swan Valley West.
Carried:

27. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #11881 to #11892 for a total of $35,291.26
Carried:

28. DAVID MINISH
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the period ending October 31st, 2015, as presented.
Carried:

29. CARRIE BLOSHA
BRIAN BURICK
WHEREAS Councillor Stan Potten has requested that he be replaced on the Committee appointed to further explore the improvement of the Municipal Communication System, therefore be it resolved that Reeve Verne Scouten shall be appointed to said committee and;
BE IT FURTHER RESOLVED that the meeting set for Thursday, November 19th at 4:00 p.m., shall be held in the Council Chambers of the Benito Office. Carried:

30. BRIAN BURICK
GLEN FOSTER
WHEREAS notice has been received from MGRA that Judy & Randy Schneider have won the Rebeck Shield for the Best Country Non-Farm Home Grounds in District 5;
THEREFORE BE IT RESOLVED that all costs associated with their attendance at the MGRA Banquet to accept this award which will be presented on Tuesday, April 17th, 2016 shall be paid by the municipality.
Carried:

31. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West, after consultation with many local agriculture producers, has previously identified impediments to the movement of agriculture products on the Swan Valley road systems, requested a meeting with the Provincial Government to discuss possible solutions to the aforementioned situation, as it is imperative to include our Provincial Partners as owners of Provincial Bridges and Roadways that are key to finding a long-term, coordinated solution for our producers, and;
WHEREAS it has been determined that the addition of Provincial Road No. 588 would allow for better transportation from the Northwestern area of the municipality;
THEREFORE BE IT RESOLVED that an amendment shall be made to the map indicating the desired major grain hauling routes requiring improvement and the proposed meeting with the Province for exploration of a long-term, coordinated solution will be pursued in an effort to make much better use of both Provincial and Municipal tax dollars as we endeavor to assist local area agriculture producers to find more efficient and affordable routes for transportation of their products and supplies.
Carried:

32. DAVID MINISH
GLEN FOSTER
WHEREAS the Province of Manitoba has recently indicated that it would be prudent for municipalities to endeavour to secure affordable resources for future use, particularly materials such as aggregate, and;
WHEREAS aggregate is a non-renewable resource and there is limited supply within an area that would provide the municipality with affordable application on municipal roads and field approaches in the future;
THEREFORE BE IT RESOLVED that we do hereby agree to practice responsible management of aggregate supplies by securing such materials for the future through long term lease agreements and/or purchases of land and mineral rights as they may become available to the municipality for a price that is felt to be practical and affordable.
*Councillor Minish called for a recorded vote*

Blosha Yes
Minish Yes
Foster Abstain
Burick Yes
Neely Yes
Scouten Yes
In Favour: _5_
Opposed: ___
Abstained: _1_
Carried:

33. BRIAN BURICK
TERRY NEELY
RESOLVED that we do hereby agree to place Christmas Greetings for 2015 as follows;
- CJ104, 30 ads at a cost of $149.00
- ValleyBiz, custom greeting at a cost of $99.00
- Star & Times, custom ad at a cost of $122.64
Carried:

34. TERRY NEELY
DAVID MINISH
WHEREAS an application for a zoning variance has been received for the property known as Lot 6, Plan 1180 (800 Centennial Drive) to allow for the reduction of the side yard setback distance from 25 feet to 5 feet, and;
WHEREAS a Public Hearing is required under the Planning Act in order for council to consider such a variance;
THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby set the date of December 8th, 2015 at 7:00 p.m. for the purpose of allowing any person who wishes to do so, an opportunity to speak regarding said variance.
Carried:

35. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the application for a zoning variance for the property known as Lot 6, Plan 1180 (800 Centennial Drive) to allow for the reduction of the side yard setback distance from 25 feet to 5 feet, and;
WHEREAS the setback distance of a building near the proposed site was previously granted the same variance by the Council for the RM of Swan River;
THEREFORE BE IT RESOLVED that we do not have any objections to the aforementioned application and authorize the CAO to sign the application as a neighboring landowner that does not oppose the requested variance.
Carried:

36. TERRY NEELY
GLEN FOSTER
RESOLVED that, in accordance with Clause 8.5 of By-Law No.0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Committee Reports & Communications.
Carried:

37. BRIAN BURICK
STAN POTTEN
RESOLVED that the CAO shall receive the same mileage and cell phone indemnities as members of council.
Carried:

38. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that this meeting shall now adjourn at 11:35 p.m.
Carried: