Swan Valley West Minutes – October 27, 2015

Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 27th day of October, 2015 at 7:12 p.m.


Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster
David Minish, Terry Neely, Stan Potten
Interim-Acting CAO; Carolyn Gordon

Delegations:

Additions to the Agenda:
4.6 A – Prov. Of MB Fact Sheet – Tile Drainage
B – Sample Tile Drainage Policy
4.14 Swan Valley Airport Agreement
7.7 Letter of Concern-Durban Back Lane
11.1 ‘In Camera” – Finalization of Legal Settlement

1. GLEN FOSTER
TERRY NEELY
RESOLVED the Agenda for the Regular Meeting of Council held this 27th day of October, 2015 shall be adopted as amended.
Carried:

2. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on October 13th, 2015 and the Special Meeting of Council held on October 21st, 2015 shall be adopted as presented.
Carried:

3. TERRY NEELY
CARRIE BLOSHA
RESOLVED that the Public Works Foreman’s Report presented on October 27th, 2015 shall be accepted as received.
Carried:

4. DAVID MINISH
STAN POTTEN
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the proposed agreement for the establishment of procedures that will allow for credit accounts to be set up for businesses within the municipality who wish to charge landfill levies, including the collection of such accounts by the municipality if they remain unpaid, and;
WHEREAS the application for said credit will include the requirement for approval from the municipality in which the business is located prior to establishing said credit accounts, and;
WHEREAS the municipality has the authority under subsection 252(2) of the Municipal Act to charge such unpaid levies to the business owner’s taxes when required;
THEREFORE BE IT RESOLVED THAT we do hereby agree to enter into the aforementioned agreement as revised, will accept responsibility for approval and collection of unpaid levies for those businesses within the Municipality who received pre-approval of the Municipality of Swan Valley West, and authorize the Reeve and Interim-Acting CAO to sign said agreement on behalf of the Municipality of Swan Valley West.
Carried:

With reference to agenda item # 4.3, motion number N/A regarding Repair of RD # 212 N and closure of a portion on private land, Councillor Potten a member of council, disclosed a personal interest in the matter before council.

***Council Member Stan Potten withdrew from the meeting at 8:10 p.m.
No Resolution Passed
***Council Member Stan Potten returned to the meeting at 8:23 p.m.

5. GLEN FOSTER
STAN POTTEN
RESOLVED that By-Law No. 0042-15, being a by-law of the Municipality of Swan Valley West for the purpose of Establishing the Positions of Designated Officers for the Municipality, shall be read a third time this 27th day of October, 2015, signed by the Reeve, and signed & sealed by the Interim-Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:

6. DAVID MINISH
BRIAN BURICK
RESOLVED that a Special Meeting shall be held on Thursday, November 26th, 2015 at 7:00 pm in the Benito Satellite Office for the purpose of discussing the management and operations of the Benito Landfill Site, and;
BE IT FURTHER RESOLVED that the meeting should be attended by the Reeve, CAO, Benito Office Manager, Urban Foreman, LUD Committee Chair, and Benito Landfill Site Attendant, Council Rep. on the Benito LUD Committee.
Carried:

7. STAN POTTEN
TERRY NEELY
RESOLVED the attached Animal Control reports for the months of August, 2015 & September, 2015 shall be accepted and authorized for payment as submitted.
Carried:

8. CARRIE BLOSHA
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the Land Owner Agreements for Municipal Drainage Works on the following properties where said works directly affect the private land adjacent to the municipal infrastructure;
- SE ¼ 17-38-27WPM
- SW ¼ 28-35-29WPM
- NE ¼ 3-37-29WPM
AND BE IT FURTHER RESOLVED that either the Reeve or Interim-Acting CAO shall be authorized to sign said agreements on behalf of the Municipality.
Carried:

9. GLEN FOSTER
BRIAN BURICK
RESOLVED the Council for the Municipality for Swan Valley West does hereby approve the Agreements for Municipal Works on the property known as Lot 2, Plan 3267 in the Municipality where said works will increase traffic safety by improving the line of sight at this busy intersection, and;
BE IT FURTHER RESOLVED that Councillor Potten and the Interim-Acting CAO shall be authorized to sign said agreements on behalf of the Municipality.
Carried:

10. TERRY NEELY
DAVID MINISH
WHEREAS DT Holdings has applied to Council for a Conditional Use Permit on part of NE ¼ of 18-36-27W, to allow for the sale of 3-4 cars, residual from the sale of Powell Motors Ltd., as set out in Table 4.1 of Zoning By-Law #2383-04 as a ‘Conditional Use’, and;
WHEREAS notice of the Public Hearing was posted and delivered to adjacent landowners, and no objections have been received;
NOW THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby approve said application, subject to the conditions set out in the ‘Conditional Use Approval’ document, a copy of which is attached hereto, and;
BE IT FURTHER RESOLVED that the Interim-Acting CAO shall be authorized to sign the aforementioned ‘Conditional Use Approval’ on behalf of the Municipality.
Carried:

11. STAN POTTEN
BRIAN BURICK
RESOLVED that the request for vacation submitted by PW Foreman dated October 23rd, 2015 shall be approved.
Carried:

12. GLEN FOSTER
TERRY NEELY
RESOLVED that the Council of the Municipality of Swan Valley West does hereby approve the payment of the education property taxes collected as of September 30th, 2015 in the following amounts;
- Province of Manitoba ESL $109,425.93
- Swan Valley School Division $1,278,354.34
Carried:

13. STAN POTTEN
DAVID MINISH
RESOLVED that the Council of the Municipality of Swan Valley does hereby approve the following payments:
General Cheques #11783 to #11818 for a total of $1,390,396.23
Payroll Cheques #415 to #418 for a total of $20,904.54
Payroll Cheques #419 to #440 for a total of $28,893.75
For a Grand Total of $1,440,194.54
Carried:

14. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council of the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the period ending September 30th, 2015 and the Financial Statements for the period ending October 23, 2015 as presented.
Carried:

15. TERRY NEELY
DAVID MINISH
WHEREAS the Council has received a written request dated October 23rd, 2015 for payout of a portion of the overtime accrued to date and agrees that said time is surplus to the amount of time that could reasonably be taken by the end of the 2015 Calendar Year;
THEREFOREBE IT RESOLVED that the aforementioned request shall be approved as received.
Carried:

16. CARRIE BLOSHA
TERRY NEELY
RESOLVED that we do hereby approve the transfer of $12,257.36 from the General Chequing Account for the Municipality of Swan Valley West to the Federal Gas Tax Reserve for 2015 Debenture Payment – Potten Drive Paving as provided for in the Financial Plan.
Carried:

17. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council does hereby approve the list of transfers attached hereto as Schedule ‘A’ from the General Chequing Account for the Municipality of Swan Valley West to the appropriate Reserve Accounts as provided in the 2015 Financial Plan.
Carried:

18. BRIAN BURICK
STAN POTTEN
RESOLVED that we do hereby approve the transfer of $72,900.00 from the Rural General Reserve to the General Chequing Account for the Municipality of Swan Valley West for the purchase of a CAT Backhoe as provided for in the 2015 Financial Plan.
Carried:

19. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that a letter of support be sent to the Benito School Parent Council Playground Committee for their application to the Province of Manitoba for financial support under the Hometown Manitoba Program.
Carried:

20. BRIAN BURICK
STAN POTTEN
RESOLVED Councillor Foster shall be added to the list of council members approved to attend the AMM Convention in Brandon, MB and that all applicable expenses shall be paid in accordance with the current municipal policies and the Council Indemnity By-Law.
Carried:

21. GLEN FOSTER
BRIAN BURICK
RESOLVED that, IN ACCORDANCE WITH Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Sections 8, 9 and 11 of this evening’s agenda.
Carried:

22. TERRY NEELY
BRIAN BURICK
RESOLVED that we do hereby agree to place a ¼ page ad in the Military Service Recognition Book in the amount of $295.00 as per the sample reviewed at this evenings meeting.
Carried:

23. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss the final report on the Legal Settlement.
Carried:

24. CARRIE BLOSHA
TERRY NEELY
RESOLVED that pursuant to Section 152 (4) of the Municipal Act, this meeting shall be re-opened to the public. Carried:

25. STAN POTTEN
BRIAN BURICK
RESOLVED that this meeting shall now adjourn at 11:50 pm.
Carried:

COMMITTEE REPORTS:

Terry Neely – SV Rise Meeting Wednesday, October 28th to discuss the
Re-organization of RISE.
David Minish – Concerned Citizens of the Northern Parkland
– LUD Committee Meeting
Brian Burick – SLWCD General Meeting
Carrie Blosha – SV Recreation District
Verne Scouten – SVCU AGM – Speech on SVW Accomplishments in 2015.