Swan Valley West Minutes – October 13, 2015

Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 13th day of October, 2015 at 6:20 p.m.


Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster
David Minish, Terry Neely, Stan Potten

Interim-Acting CAO; Carolyn Gordon

Additions to the Agenda:
4.15 Employees: Request of Vacation/Approve Mileage
4.16 Approve Replacement of pump at the Benito Well
6.5 Letter of Concern-Clelland
7.7 Highway Traffic Board re: Nykolaishen
7.8 SVSFE re: 2016 Projects and Activities
7.9 Royal Canadian Legion re: Remembrance Day 2015

1. GLEN FOSTER
DAVID MINISH
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Human Resource Issues.
Carried:

2. STAN POTTEN
BRIAN BURICK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

3. CARRIE BLOSHA
STAN POTTEN
RESOLVED the Agenda for the Regular Meeting of Council held this 13th day of October, 2015 shall be adopted as amended.
Carried:

4. DAVID MINISH
TERRY NEELY
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on September 22nd, 2015 and the Special Meetings held on October 2nd, 2015 and October 5th, 2015 shall be adopted as presented. Carried:

5. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the Rural Foreman’s Report submitted to council on Tuesday, October 13th, 2015 and the Urban Foreman’s Report submitted to council for the month of September, 2015 shall be accepted as received.
Carried:

6. GLEN FOSTER
TERRY NEELY
RESOLVED that, after discussion with Mr. Schure regarding the conditions placed on his subdivision application, al letter will be issued to Community and Regional Planning – Dauphin Branch expressing said concerns, and;
BE IT FURTHER RESOLVED that the meeting previously set to be organized with local area landowners regarding a public access road shall be cancelled.
Carried:

7. STAN POTTEN
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the Land Owner Agreements for Drainage Works on the following properties;
- NE ¼ 33-36-29WPM
- E ½ 10-36-28WPM
- NW ¼ 1-37-29WPM
AND BE IT FURTHER RESOLVED that the Reeve and Interim-Acting CAO shall be authorized to sign said agreements on behalf of the Municipality.
Carried:

8. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the recovery of the 2014 deficit realized in the Benito Utility Fund from the Utility Operating Surplus.
Carried:

9. STAN POTTEN
TERRY NEELY
RESOLVED that the Swan River Fire Department – September Fire Response Report shall be received.
Carried:

10. GLEN FOSTER
BRIAN BURICK
RESOLVED that Urban Animal Control Officer’s Report for the month of September, 2015 shall be received, and the payment of expenses related to said services shall be approved as submitted, a copy of which is attached hereto.
Carried:

11. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Council of the Municipality of Swan Valley West shall adopt the attached ‘Formal Report – Employee Performance/Behavior Concerns’ and shall include said form as part of the new HR Management Policy.
Carried:

12. TERRY NEELY
CARRIE BLOSHA
RESOLVED that the Council of the Municipality of Swan Valley West does hereby approve the attendance of the CAO at the MMAA Seminar regarding the pursuit of administrative/political alignment to be held in Winnipeg on December 11th and 12th, 2015 and that all applicable costs shall be paid in accordance with the current municipal policies and by-laws.
Carried:

13. STAN POTTEN
BRIAN BURICK
RESOLVED that the Council of the Municipality of Swan Valley West shall hold a Public Hearing on November 17th, 2015 at 7:00 p.m. regarding the Zoning Amendment application submitted for Part of NE ¼ 18-36-27WPM, and will cause notice to be issued in accordance with the Planning Act.
Carried:

14. GLEN FOSTER
BRIAN BURICK
RESOLVED that the Council of the Municipality of Swan Valley West shall advertise the position of Chief Administrative Officer with a deadline for applications to be set for October 30th, 2015, and shall hold a meeting to review applications on November 3rd, 2015 at which time they will arrange interviews.
Carried:

15. TERRY NEELY
DAVID MINISH
RESOLVED By-Law No. 0042-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing the positions of designated officer for the Municipality, shall be introduced and read a first time this 13th day of October, 2015.
Carried:

16. CARRIE BLOSHA
STAN POTTEN
RESOLVED By-Law No. 0042-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing the positions of designated officer for the Municipality, shall be introduced and read a second time this 13th day of October, 2015.
Carried:

With reference to agenda item No.4.14 dated October 13th, 2015 regarding a Quote for Services – Northern Specialties, Councillor David Minish, a member of council, disclosed a personal interest in the matter before council.

***Council Member David Minish withdrew from the meeting at 8:50 p.m.
No Resolution Passed
***Council Member David Minish returned to the meeting at 9:00 p.m.

17. GLEN FOSTER
TERRY NEELY
RESOLVED that the Request for Vacation Leave submitted by the Benito Office Manager dated October 8th, 2015 shall be approved by Council.
Carried:

18. BRIAN BURICK
STAN POTTEN
RESOLVED that mileage claim submitted by the Urban Assistant PW Forman shall be approved on a one-time basis.
Carried:

19. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West approves the purchase of a pump for the Benito Well from M&M Drilling and the travel and labor costs associated with the delivery and installation of said pump as per the quote submitted October 13th, 2015.
Carried:

20. STAN POTTEN
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #11722 to #11782 for a total of $86,652.56
Payroll Cheques #389 to #407 for a total of $26,499.65
Council Indemnity Cheques #408 to #414 for a total of $9,326.82
For a Grand Total of $122,479.03
Carried:

21. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Financial Statement for the period ending October 7th, 2015 as presented
Carried:

22. GLEN FOSTER
TERRY NEELY
WHEREAS the AMM Convention falls on one of the Regular Meeting nights;
THEREFORE BE IT RESOLVED that we do hereby agree to move the date of the second meeting in November to Tuesday, November 17th, 2015.
Carried:

23. STAN POTTEN
CARRIE BLOSHA
RESOLVED that we do hereby agree to hire the services of the Swan River Fire Chief to perform a home inspection on the property known as SE ¼ 16-37-28WPM.
Carried:

24. GLEN FOSTER
DAVID MINISH
WHEREAS the Manitoba Wildlife Federation has presented that night lighting is a dangerous hunting practice and;
WHEREAS the Municipality of Swan Valley West agrees with the contents of Resolutions No. 1 and 2 sent January 30th, 2015, by MBP;
THEREFORE BE IT RESOLVED that the Council does hereby agree to offer a letter of support for the MWF in its efforts to lobby the Province of Manitoba to ban all night lighting and better define those areas where night lighting is dangerous.
Carried:

25. GLEN FOSTER
STAN POTTEN
WHEREAS the Council for the Municipality of Swan Valley West believes the SVSFE Program enhances the Swan River Valley in many ways;
THEREFORE BE IT RESOLVED that we do hereby agree to send a letter of support for their 2016 Projects and Programs.
Carried:

26. STAN POTTEN
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 10:32 pm.
Carried:

COMMUNICATIONS:
Brian Burick – Re: Priority Project on Rd# 217 for ½ mile east of PR#588
Carolyn Gordon – Re: Comments on Seminar – “Decision Making for Council”
- will make a summary of highlights.
- Update on Highway Lighting request.

COMMITTEE REPORTS:
Glen Foster – Concerns Re: New Levy at Swan River Landfill Site.
David Minish – Report on Seminar “Decision Making for Councils”.
Terry Neely – Comments on G-4 Meeting
Carrie Blosha – North West Regional Library Meeting
– Comments on G-4 Meeting
Stan Potten – Comments on G-4 Meeting
Brian Burick – Airport Meeting
Comments on AMM still lobbying for funding from province re: Amalgamation costs
Verne Scouten – Airport Meeting
Comments on spring loaded bridge signs