Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 15th day of September, 2015 A.D. at 7:00 p.m.


Present:
Reeve –C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk & S. Walmsley
C.A.O. – K. Chartrand

Delegations:
7:30 pm – Danielle Mosiondz – Bowsman Curling Club

Additions to Agenda:
4.11 – Unsightly Properties
4.12 – MTS Snow clearing Contract
5.9 – Fire Agreement – RM of Mountain
5.10 – Audit Tenders Received
5.11 Railbed – Stephen’s

Additional Correspondence:
7.1 – Chamber of Commerce General Membership Meeting
7.2 – PMH – Five Year Strategic Plan

1. L. Mychalchuk – L. Hutman
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. J. Caruk – G. Bartel
RESOLVED THAT Leanne Hutman shall be appointed as Finance Chair for this council meeting.
Carried.

3. S. Walmsley – C. Densen
RESOLVED THAT the minutes of the Regular Meeting of Council held on September 1st, 2015 shall be adopted as circulated.
Carried.

4. C. Densen – G. Bartel
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 909 to 1010 inclusive, amounting to $286,822.71.
Carried.

5. S. Walmsley – L. Mychalchuk
WHEREAS Engineering Studies and Reporting is required in order to determine the most suitable repair design for Site 34 – 2014, and;
WHEREAS the municipality received notice from Manitoba Emergency Measures Organization that funding for flood damage repairs will be approved under the Disaster Financial Assistance Program as outlined in the attached copy of their letter dated August 26th, 2015;
THEREFORE BE IT RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby agree to hire the services of Stantec Consulting Ltd. for all aspects of the management of the studies, reporting and repairs required for the aforementioned site on behalf of the municipality, and in accordance with the regulations of the Province of Manitoba’s Disaster Financial Assistance Program, and;
BE IT FURTHER RESOLVED THAT the CAO, is hereby authorized to secure the aforementioned management services and order a contract agreement with Stantec Consulting Ltd. understanding that the costs for said services shall be covered under DFA Funding for Site 34-2014.
Carried.

6. J. Caruk – G. Bartel
WHEREAS Engineering Studies and Reporting is required in order to determine the most suitable repair design for Site 106 – 2013, and;
WHEREAS the municipality received notice from Manitoba Emergency Measures Organization that funding for flood damage repairs will be approved under the Disaster Financial Assistance Program as outlined in the attached copy of their letter dated September 2nd, 2015;
THEREFORE BE IT RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby agree to hire the services of Stantec Consulting Ltd. for all aspects of the management of the studies, reporting and repairs required for the aforementioned site on behalf of the municipality, and in accordance with the regulations of the Province of Manitoba’s Disaster Financial Assistance Program, and;
BE IT FURTHER RESOLVED THAT the CAO, is hereby authorized to secure the aforementioned management services and order a contract agreement with Stantec Consulting Ltd. understanding that the costs for said services shall be covered under DFA Funding for Site 106-2013.
Carried.

7. G. Bartel – L. Hutman
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

8. L. Mychalchuk – S. Walmsley
RESOLVED THAT the attached request for leave shall be approved by the Council for the Municipality of Minitonas-Bowsman.
Carried.

9. J. Caruk – G. Bartel
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

10. L. Mychalchuk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the assessment changes as listed by Manitoba Local Government – Swan River Assessment Office dated August 31st, 2015, a copy of which are attached hereto;
BE IT FURTHER RESOLVED THAT the necessary changes be made to the 2015 Assessment Roll, under the authority of Sections 300(6) and 326 of The Municipal Act.
Carried

11. C. Densen – J. Caruk
RESOLVED THAT we do hereby approve the attendance of the Public Works Foreman at the Beaver Damage Control Workshop in Swan River, MB on September 29th, 2015 and;
BE IT FURTHER RESOLVED that all applicable expenses related to said workshop will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

12. S. Walmsley – J. Caruk
WHEREAS the Community & Regional Planning Branch has reviewed the application for subdivision of PT of NE ¼ Sec. 13-36-26 WPM (BETCHER) on behalf of the municipality and finds it to be in compliance with the Zoning By-Law for the RM of Minitonas; and
WHEREAS the application has been reviewed by the council of the Municipality of Minitonas-Bowsman, and found to be acceptable by the members of council;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the subdivision of the aforementioned parcel of land as per the details submitted to the Municipality by Manitoba Local Government, Community Planning services dated September 2, 2015.
Carried.

13. L. Hutman – C. Densen
WHEREAS Swan Valley RISE has provided a proven benefit to the Swan Valley through a strong, well represented committee that has achieved and communicated measurable results;
THEREFORE BE IT RESOLVED THAT the Municipality of Minitonas-Bowsman fully supports the continued operation of Swan Valley RISE as the delivery model for regional economic development, and;
BE IT FURTHER RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman agree to support a commitment for funding the operations of Swan Valley RISE for the 2016-2018 Fiscal Years, with the understanding that the total annual budget for RISE will be set according to the attached spreadsheet, and the levy for each participating municipality will be based 50% on assessment and 50% on a per capita basis.
Carried.

14. C. Densen – G. Bartel
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

15. L. Mychalchuk – S. Walmsley
WHEREAS the Municipality of Minitonas-Bowsman Council has reviewed and approves the terms and conditions of the 2015-2016 ‘Snow Clearing Services Agreement’ for the Minitonas & Bowsman MTS lots, submitted by MTS Allstream Inc.;
THEREFORE BE IT RESOLVED THAT the CAO shall be authorized to sign said agreement on behalf of the municipality.
Carried.

16. L. Mychalchuk – L. Hutman
RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to place the attached “Call for Quotes- Removal of Scrap Metal at the Minitonas and Bowsman Nuisance Grounds” ad in the Star & Times and on ValleyBiz for a period of 2 weeks.
Carried.

17. G. Bartel – S. Walmsley
RESOLVED THAT we do hereby agree to hire D.M Eddie Engineering Inc. for the Engineering Design and Certification of the proposed Bowsman Workshop as per the attached.
Carried.

18. G. Bartel – L. Hutman
RESOLVED THAT we do hereby approve the attendance of the Daryl Chartrand and Curtis Foster at the Water Treatment 1 and Water Distribution 1 & 2 Courses in Brandon MB from November 16 – November 19 and November 23-27 inclusively and;
BE IT FURTHER RESOLVED that all applicable expenses related to said courses will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

19. S. Walmsley – C. Densen
RESOLVED THAT we do hereby approve the attendance of the Stan Giles at the Hydrant & Valve Maintenance Course in Wasagaming, MB on September 29th, 2015 and;
BE IT FURTHER RESOLVED THAT we also approve the attendance of Gary Thiessen at the Confined Space and External Rescue in Selkirk, MB on December 2 & 3, 2015;
BE IT FURTHER RESOLVED THAT all applicable expenses related to said courses will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

20. L. Hutman – C. Densen
WHEREAS an Invitation for Proposed Calls for Audit Services was issued by the Municipality of Minitonas-Bowsman; and
WHEREAS the proposal received has been reviewed by the Municipal Council;
THEREFORE BE IT RESOLVED THAT the proposal issued by BMP Chartered Accountants for the 2015 – 2018 Annual Audit for the Municipality of Minitonas-Bowsman shall be accepted by Council, as per the copy of the proposal attached hereto.
Carried.

21. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do now adjourn at 12:30 A.M. to meet again on October 6th, 2015 at 7:00 p.m. for the next regular meeting of council.
Carried.